AI Voice Agent for Coaching Institutes
Turn student enquiries into admissions. When hundreds of enquiries arrive in admission season, VoiceCraft AI has the first conversation so your counsellors get to the serious ones.
- Answers course, batch and fee questions from your documents
- Books counselling slots and demo classes
- Follows up on the enquiries nobody had time to call
Admission season is a queue nobody can clear
Enquiries arrive faster than counsellors can dial. Most of them ask the same four things — which batch, what it costs, what the timings are, is there a demo class — and each one waits a day for an answer that takes two minutes to give.
By the time the call is returned, the student has enrolled elsewhere. VoiceCraft AI answers those four questions immediately, and reserves your counsellors for students who are actually deciding.
What it does for an admissions desk
Built from your own prospectus and fee structure, so every answer matches what your institute actually offers.
Calls new enquiries
Every form fill, walk-in register entry or uploaded list is dialled — inside calling hours, with retries for the ones that do not pick up.
Answers course questions
Syllabus, batch timings, duration, faculty, fee structure — read from the documents you upload rather than improvised.
Qualifies the student
Which class or exam, current preparation, preferred batch, when they want to start. The answers land in a form as the conversation happens.
Books counselling and demo classes
Offers slots your counsellors are actually free for, taken live from Google Calendar, and confirms the appointment.
Fee and follow-up reminders
Run a list of pending fees or undecided enquiries and let the agent make the reminder call your team keeps deferring.
Passes on the ready ones
A parent asking to negotiate or confirm admission is transferred to a counsellor mid-call, with everything said so far already captured.
The admission funnel, dialled
Your counsellors join at the point where a conversation is worth their time.
- 1Enquiry
- 2AI call
- 3Qualification
- 4Counselling booked
- 5Demo class
- 6Admission
Your customers do not have to speak English
Twelve Indian languages plus English, detected during the conversation. Somebody who starts in English and slips into Hindi mid-sentence is followed, not corrected.
Frequently asked
- Will it quote our fees correctly?
- It reads them from the fee document you upload. If a question falls outside what you have given it, it says so and offers to connect a counsellor rather than inventing a figure.
- Can it book counselling appointments?
- Yes. With Google Calendar connected it offers only slots a counsellor is genuinely free for and writes the confirmed appointment into the calendar.
- Can it call parents in their own language?
- Yes — twelve Indian languages plus English, detected during the conversation rather than chosen in advance.
- What happens to the information it collects?
- It goes into a structured form you define, and can be pushed to Zoho CRM or Google Sheets the moment the call ends.
Automate your admission follow-ups
Let the first conversation happen immediately, and give your counsellors a shortlist instead of a queue.
Or see what it costs and everything it does.